You’re preparing to participate in a major trade fair, you have the budget, your products are ready, but you still don’t know where to start with your booth. Gia Long offers a solution outdoor booth design. We offer a complete turnkey solution, from concept consultation to on-site completion, helping businesses make a strong impression at every event.
Gia Long’s outdoor booth design services
Not every event has the same requirements, and not every business needs the same type of booth. Gia Long offers a diverse range of services, clearly categorized by scale, budget, and communication goals, so that each client can find the most suitable solution for their needs.
Standard outdoor trade fair booth
This is the most popular choice for small and medium-sized enterprises, especially those participating in a trade fair for the first time. The standard booth size offered by Gia Long features a sturdy structure made from load-bearing aluminum or stainless steel frames, combined with sun and rain protection roofing and raised flooring to create a professional display space. Common standard booth size options include 3×3 m, 3×6 m, and 6×6 m, suitable for different display scales and staffing needs.
Read more: Best 10×10 exhibit booth design ideas for trade shows
High-end and customized exhibition booths
For brands looking to make a completely different impression from competitors at the same event, Gia Long offers custom outdoor booth design services based on entirely unique ideas. Before construction begins, our design team publishes detailed 3D concept drawings so clients can accurately visualize the actual space. High-end booths can integrate LED walls, interactive touch screens, stage lighting systems, and other digital elements, transforming the booth into a complete experience rather than just a simple display point.
Outdoor booth decoration and backdrop
Supplementary decorations play a crucial role in creating consistent brand recognition from afar to up close. Gia Long provides large-format printed backdrops with true-to-life colors, entrance arches, balloon columns to create atmosphere, banners stretched across the entire area, and standees to guide visitors. These items not only beautify outdoor trade fair booths but also serve as visual communication tools, helping brands be recognized from a distance of 30-50 meters in a crowded trade fair space.
Outdoor exhibition booth design & construction process at Gia Long
One of the biggest concerns when ordering booth design is not knowing the process, whether there will be any additional costs, and whether it will be completed on time for the event. Gia Long has developed a transparent 5-step process with clear timelines, helping customers understand the entire process from the initial contact to the opening day.
Step 1: Consultation and needs assessment (free of charge)
From the very first consultation – completely free of charge – the Gia Long team will gather all the necessary information: allocated booth space, projected budget, desired brand message, event date, and specific requirements such as the need for electricity, water, or a separate storage area. Gathering accurate information from the start helps shorten the entire implementation time later on.
Step 2: Design and approve the 2D/3D concept.
After gathering all the necessary information, Gia Long proceeds to design detailed 2D concept drawings and 3D renderings so that customers can accurately visualize the actual space before any materials are produced. Especially for customers who choose Gia Long’s complete booth construction package, all design costs are completely free. Gia Long provides free design revisions until the customer is completely satisfied and approves the final design.
Step 3: Provide a detailed quotation and sign the contract.
After the design is approved, Gia Long provides a detailed quotation for each item: structural frame, cladding materials, printing, construction, transportation, and installation labor. There are no hidden or additional costs beyond the contract. The contract is clearly drafted, protecting the rights of both parties and specifying commitments regarding the timeline.
Step 4: Production and installation
Gia Long manufactures its products in-house — eliminating intermediaries and subcontractors. This ensures direct quality control, uninterrupted production schedules, and optimized costs for customers. Once completed in-house, the booths are transported and installed on-site according to the agreed-upon schedule.
Step 5: Acceptance testing, operation, and post-event support
Gia Long’s technical team was present on-site on both the installation and opening days to handle any technical issues that arose. After the event concluded, Gia Long safely dismantled the outdoor exhibition booths and transported the materials back to the warehouse, along with a clear warranty policy for the main structural components.
Outdoor booth design costs and influencing factors
Cost is the question most customers want to know before contacting us, and the honest answer is: no fixed price applies to all cases. Booth size, materials, venue, and design requirements are variables that directly determine the actual budget. To receive an accurate quote that best suits your needs, please contact Gia Long directly via hotline.
4 factors that determine the cost of an outdoor booth
Before contacting someone for a quote, you can estimate your budget based on the following six key factors:
Booth area:The biggest factor impacting cost is the price. A 3x3m booth and a 6x6m booth can cost 2 to 4 times more, depending on materials and design, as the entire structure, roof, and floor are calculated based on actual area.
Materials used:Standard aluminum frames, high-grade stainless steel, PVC or polycarbonate roofs, carpet or wooden decks — each option offers different price points and durability. Materials suitable for the venue’s weather conditions also need to be considered.
Design complexity:A standard booth with flatbed printing will cost significantly less than a custom booth with integrated LEDs, stage lighting, or interactive touchscreens.
Construction time:Projects that need to be completed urgently within 3–5 days will incur higher labor costs compared to projects planned 3–4 weeks in advance. Ordering early is always the most cost-effective option.
Things to note when setting up an outdoor trade fair booth
Whether choosing a standard booth or a custom-designed one, there are several important points customers need to understand before starting implementation to avoid unnecessary problems during construction and operation.
- Contact us early to ensure timely completion: Gia Long recommends that customers schedule a consultation at least 3-4 weeks before the event. For outdoor booth projects requiring complex designs or construction in distant provinces, the ideal preparation time is 4-6 weeks. Ordering early not only helps manage the schedule but also optimizes labor and transportation costs.
- Prepare information before the consultation: To ensure an effective consultation and shorten the quotation time, clients should prepare basic information including: the booth area allocated by the organizers, the installation and opening dates, the estimated budget, and brand identity files if available.
- Confirm site conditions: Each trade fair venue has its own regulations regarding structure, maximum height, power supply, and permitted materials. Clients should confirm these regulations with the organizers and provide them to Gia Long before the design phase to avoid future modifications.
- Consider regional weather conditions: Outdoor exhibition booths in Southern, Central, and Central Highlands regions require different materials and structures due to the specific climate of each area. Gia Long advises on solutions suitable for the actual conditions at the event location, ensuring the booth remains stable throughout the event.
Gia Long’s typical outdoor booth projects
Cafe Show Project in Buon Ma Thuot
The client approached Gia Long with a request to design an outdoor exhibition booth for a trade fair event Cafe Show Buon Me Thuot and Durian Festival, this is one of the largest coffee trade fairs in the Central Highlands region. Understanding the climate characteristics of the Central Highlands, Gia Long proactively selected suitable materials, ensuring the stability of the entire booth structure throughout the event, despite constantly changing weather conditions. Below are images of the outdoor booths constructed by Gia Long as a complete package.
Why choose Gia Long? What makes it different from other companies?
The market for outdoor booth design and construction, especially for trade fairs Vietnam, is not lacking in service providers, but the real difference only becomes apparent when the event begins—when deadlines are missed, structural problems arise, or the construction team disappears after handover. Gia Long has built a closed-loop operating model from design and production to installation and on-site support, ensuring that each customer can focus solely on their business, while Gia Long takes full responsibility for the rest. Below are the advantages of choosing Gia Long:
- In-house production: The entire structure is manufactured directly at Gia Long’s factory, without going through subcontractors. This ensures proactive scheduling, quality control at every stage, and eliminates cost markups from intermediaries.
- On-site team from installation to dismantling: Gia Long technicians are present throughout the event, handling any issues on-site, ensuring customers don’t have to fend for themselves during this crucial time.
- Contractual commitments regarding progress and warranty: All commitments are clearly stated in writing, including specific progress terms and warranty scope for each structural element.
- Nationwide coverage from Ho Chi Minh City to Hanoi: Gia Long has deployed services in many provinces and cities across the country. Shipping and installation fees are clearly stated in the initial quotation, with no additional charges beyond the contract.
An outdoor fair booth is truly a proactive business tool, generating customer traffic, telling brand stories, and creating revenue right on the spot. As a professional exhibition stand design company, Gia Long offers solutions ranging from standard booths to high-end outdoor booth designs tailored to your specific needs. We provide comprehensive support from the initial concept and design to on-site construction and final dismantling. Contact Gia Long today for a free consultation and receive a quotation within 24 business hours.
See more: How to attend exhibition in Vietnam 2026 a guide from A to Z
Frequently Asked Questions about Outdoor Booth Design
Does Gia Long design exhibition booths for international trade fairs?
Gia Long has implemented numerous outdoor exhibition booth design projects for Vietnamese businesses participating in international trade fairs. We also provide consultation on creative outdoor booth design solutions and suitable outdoor booth design ideas that meet international material standards and shipping specifications, depending on the event location.
Can Gia Long’s booth withstand heavy rain and strong winds?
Yes. All of Gia Long’s outdoor exhibition booth design structures are built with weather-resistant materials, including rust-proof aluminum or stainless steel frames and UV-resistant, waterproof PVC or polycarbonate roofing. For harsher conditions, we incorporate reinforced anchoring systems as part of our creative outdoor booth design approach to ensure safety and durability.
Does Gia Long offer printing services for backdrops and promotional materials?
Yes. In addition to designing and constructing outdoor exhibition booth structures, Gia Long provides a complete printing package including large-format backdrops, banners, standees, entrance arches, and accompanying brand communication materials with coordinated colors.
How are the booths dismantled and stored after the event?
Gia Long’s technical team safely dismantled the structure according to proper procedures, transported the materials to the warehouse, and inventoried all components. For customers who purchased the property, Gia Long provided guidance on proper storage for reuse in future events.
Does Gia Long undertake booth construction projects in distant provinces? Yes. Gia Long has undertaken the design and construction of outdoor exhibition booths in many provinces and cities outside of Ho Chi Minh City and Hanoi.
